Hosting DYS workshops
PLease read the basics requirements for hosting the DYS workshops.
Please contact us for the dates and confirmations.
1. What is the strength (number of participants) you are expecting for the workshop?
Minimum 50 and maximum 400
2. What is the age group?
Age: Minimum 12 years and above. No Maximum limits
3. Can Non-muslims Participate?
Yes, You can invite Non-muslims also who are interested to Discover themselves and to know what Islam can give them. Before registration you should infomr them that the workshop is based on Islamic spiritual values and principles and it is not preaching or conversions.
4. What is the Language?
English and if the audience is Urdu speaking we use 70-80% Urdu dialect.
5. Are you charging any fee for the workshop?
WE DONOT CHARGE ANY FIXED FEE. Donations for our organization are welcome to cover our overhead cost.
6. What are the personal expenses the host has to bear ?
i. VISA
ii. FLIGHT CHARGES
iii. ACCOMMODATION AND BOARDING IN A HOTEL/ SERVICE APARTMENT WITH WIFI and Other basic amenities.
We prefer accommodation in the centre of city easily accessible to shopping /Restaurants and not in some remote corner.
iv. Internet wifi is a must if not usb toggle should should be provided.
v. SIM CARD FOR CELL PHONE
vi. FOOD NOT MUCH SPICY.
7. Is Video and Audio recording allowed?
STRICTLY NO AUDIO OR VIDEO RECORDING IS ALLOWED
8. What is the number of days and timings for the workshop?
i. The best is Three full days on Friday, Saturday & Sunday. Timing 8.30 am to 6.30 pm
ii. Day one after after Jummah on Friday from 3.00 pm to 8.00 pm. Saturday & Sunday from 8.00 to 7.00 pm
iii. Middle East Countries Thursday after 5.00 pm to 10.30 pm Friday & Saturday from 8.00 am to 7.00 pm
iv. TWO DAY Workshop : Saturday & Sunday Timings 8.00 am to 8.00 pm
The Timing and days the host can choose as per their convenience.
9. When you will arrive and depart?
Arrival one or two days prior to workshop. Small intro sessions in evening can be organised. Also to check the venue, handouts briefings and all the setting of the auditorium. Departure after one or two days. Next day after the workshop half a day is set aside for personal individual counselling.
10. Can the host charge registration Fee to the participants?
YES! To cover the expenses you have to charge a nominal fee. The workshop should not be made free at least a minimum fee has to be charged to have the participants commitments. If it is free no seriousness is found many do not come next day.
11. Should Lunch or dinner to be provided to Participants?
i.The host has to decide to offer lunch or not.
ii. Preferable to offer tea and snacks and lunch coupons could be sold. This will reduce the reg fee. Some prefer to get their own food or go out to eat. Some will order for their lunch.
12. What type of Auditorium?
i. Preferable a closed A/C auditorium with comfortable seating arrangements.
ii. It should be in the centre of the city for easy access to the participants.
iii. Chairs should be comfortable. Tables for the participants is not a must.
iv. Seating should be horizontal or U Shape
13. What type of white Board?
Preferable 6 feet x 3 feet, 5x 3 or 3×4. Bigger the audience bigger should be the white board.
14. What type of Mic preferred for the coach and audience ?
i. For the Coach Lapple mic with color or head mic- it is a must.
ii. For audience we need two hand mics one for men and another for women
15. What type of Amplifier and Speakers ?
i.The Amplifier should be of high quality.
ii. The speakers should be of good quality.
No compromise on the sound system as 8 hours the audience have to listen. The quality of sound should be perfect. should be tested one day before.
16. Any other items to be provided?
i. We need extension cords for laptop and projector
ii. white board markers black -two and red and blue one each.
iii. Duracel batteries AA and AAA, 4 each.
iv. Candies/ Eclar sweets Two big packets.
v. Tissue – Two boxes.
vi. 10 – Plastic trash bags or big polythene bags for third day to collect gifts.
vii. One 2 inch celo white tape.
viii. one cabin luggage with trolly wheels on second day for demo. It will be returned back.
ix. Two plastic pet jars
17. Any file/ folder and handouts for the participants?
i. YES!
ii. We will email you one set of handouts to be given to the participants.
iii. The photo copies of the hand outs should be taken and inserted in the order mentioned in the file or folder
iv. A pen and note pad or 3 white A4 sheets to be inserted in the folder for taken points. 5. Participants should be given name tags- NAMES SHOULD BE WRITTEN IN BOLD IN BIG SIZE WITH FEL T PEN. IT SHOULD BE READABLE FROM FAR. ONLE FIRST OR LAST NAME TO BE WRITTEN
v. PARTICIPANTS MUST WEAR THE NAME TAGS. IT IS A MUST.
to be made and given to participants on the last day to those who handover the feed back form.